Writing Off an Unpaid Promissory Note as a Bad Debt
The loan is dead. The borrower is bankrupt, vanished, or judgment-proof, and the money is not coming back. The consolation prize is a tax deduction, and it is a real one, but it is narrower than most lenders hope: capital loss treatment, principal only, and only in the year the debt truly dies. Here is how the write-off works and the documentation that makes it survive scrutiny.
What kind of deduction this is
For a private lender, an uncollectible loan is a nonbusiness bad debt. The IRS treats it as a short-term capital loss, regardless of how long the loan was outstanding. That classification drives everything: it goes on Form 8949 and Schedule D, it offsets capital gains dollar for dollar, and after that it can absorb up to $3,000 of ordinary income per year, with the excess carried forward. A $30,000 loss with no capital gains to offset can take a decade to fully use. Painful, but far better than nothing.
The worthlessness requirement
Nonbusiness bad debts are all or nothing: the debt must be totally worthless before you deduct anything, and partial worthlessness does not count. Worthless means no reasonable prospect of recovery, shown by facts like:
- The borrower's bankruptcy discharge or clear insolvency
- A judgment you obtained and cannot collect
- The borrower's disappearance after documented attempts to locate them
- Collection efforts that failed, in writing
A loan that is merely late is not worthless, and neither is one the borrower is still nibbling at with occasional payments. If you have not yet made a real collection attempt, that is the step before the write-off, both because you might recover and because the attempt is evidence. See when a borrower stops paying and small claims court for unpaid notes.
What you can and cannot deduct
- Deductible: the principal you actually lent and never got back, reduced by anything repaid.
- Not deductible: unpaid interest you never received. It was never reported as income, so there is no loss to claim.
- Not deductible: money that was really a gift, no matter what anyone called it later.
The bona fide loan test
This is where family lenders lose the deduction. The IRS presumes money handed to a relative is a gift, and it is your job to rebut that with evidence the transaction was a genuine loan: a signed promissory note with an interest rate and a repayment schedule, records of the transfer, payments received along the way, and demand letters when it soured. An undocumented handshake loan to a cousin looks exactly like a gift on audit, and gifts are not deductible. If you are reading this before the loan goes bad, the note itself is the fix; see lending money with nothing in writing. And if you intend to forgive a family loan rather than write it off, that is a different path with its own tax rules; see forgiving a family loan and gift tax.
Claiming it correctly
- Fix the year the debt became totally worthless; that is the year you claim.
- Report it in the short-term section of Form 8949, flowing to Schedule D.
- Attach a statement describing the debt: the borrower, the relationship, the amount, when it arose, and the collection efforts made.
- Keep the file: the note, transfer records, the payment ledger, demand letters, and any judgment. See keeping a payment ledger.
- For a large loss, involve a tax professional, both for the worthlessness year and for anything unusual like collateral or partial recoveries.
If the money comes back later
Occasionally a written-off borrower resurfaces and pays. A recovery of a previously deducted bad debt is generally income in the year received, to the extent the earlier deduction produced a tax benefit. Take the money, report it, and enjoy the rare happy ending.